Career Services

Office Assistant II (School of Arts & Humanities) - Wayne, Nebraska

Employer: Wayne State College

Job Description:

Nature of Work: This is an advanced classification that performs complex clerical and reception work involving common office practices and procedures and requiring knowledge of standardized policies and procedures and confidentiality in the disposition of work matters. Work requires some independent judgment, problem solving, and minor decision making skills based on established policies and guidelines. Performs varied tasks such as maintaining and processing employee or student records and information and reception and clerical support for the office or department. Work includes producing reports and documents from rough draft or verbal instruction; transcribing and distributing meeting minutes; and coordinating appointments, meetings and travel arrangements. Limited leadership may be exercised over small teams of co-workers or student employees. General supervision and oversight is provided to employees in this classification. Examples of Work Performed: 1. Act as liaison with faculty, support staff, and administration. 2. Compose/Type/Duplicate/File 3. Answer the phone and take messages 4. Answer general public inquiries. 5. Provide student assistance. 6. Provide public relations with visiting students and parents. 7. Schedule onsite visit appointments with faculty. 8. Prepare/reproduce/maintain/distribute tests and handouts. 9. Maintain syllabi files 10. Interview, hire, train and supervise work study students. 11. Maintain security of classrooms and offices. 12. Handle confidential files. 13. Monitor and maintain office supply inventory. 14. Collect and distribute mail 15. Complete copy center requests 16. Communicate with maintenance/custodial staff 17. Provide upkeep/minimal training on multi-function devices (copiers/printers) 18. Monitor/maintain building/room usage calendar 19. Prepare, post and maintain records of office hours and class schedules 20. Assist with pre-registration advertisement/coordination 21. Assign Faculty Advisors to students in the LALT, HPOG, and CMAR majors 22. Troubleshoot application/system problems with the computer/network staff for faculty & students submit trouble tickets as needed 23. Act as liaison with Network Services 24. Post building signage such as course room changes and class cancelled notices 25. Handle building maintenance via maintenance work orders 26. Prepare/maintain payment records for work study 27. Oversee check-out of mobile computer and projection cart and PA system and accompanying equipment 28. Assist student tutors with: reserving rooms, times, copy work, & notices of review sessions 29. Handle the CMAR, HPOG, and LALT waiting lists/closed class lists 30. Assist with public relations events: Plains Writers Series, Honors Club gatherings, Lambda Pi Eta Induction ceremony, CNA Dept. end- of-year awards party, etc. 31. Help faculty prepare materials for classes and meetings 32. Administer and collect faculty documents and forms, manage results/files (i.e. election ballots, ENG Senior Sem. Survey, CNA Senior Sem. Survey) 33. Order faculty desk copies 34. Develop and print simple advertisement flyers for in-house use 35. Assist with proof-reading responsibilities for postcards, flyers, brochures and other documents for publication 36. Work with LALT, HPOG, a CMAR Dept. Chairs in putting together new course schedules (summer & fall in the previous spring and spring in the previous fall} 37. Assign classrooms to the courses in the new schedules 38. Review, edit, and monitor implementation of requested changes in developing schedules 39. Other duties as assigned.

Job Requirements

Required Qualifications: Graduation from High School or educational equivalent and related experience. For more information or to apply, please use link below: https://nscs.peopleadmin.com/postings/11747

Job Details

Job Type:	Full Time
Number of Openings:	1
Wage:	34,234.00
Hours:	40
Job Category:	Business, Miscellaneous/General Jobs, Office / Administrative Assistant

Contact Information

Tiffany Henderson

Office Assistant III (Human Resources)

1111 Main Street
Wayne, NE 68787

Email: tihende1@wsc.edu
Phone: (402) 375-7403
Fax: (402) 375-7413

Application Method(s)

• Apply Online